Your e-invoicing journey in Belgium

How early adopters gain an edge under Belgium’s 2026 e-invoicing mandate

Belgium sits at the crossroads of European trade. Its ports and highways connect goods that keep Europe’s supply chains moving. That physical movement is matched by an equally important shift toward digital compliance. Belgium’s upcoming e-invoicing mandate will reshape how companies established in Belgium manage their financial operations, bringing clear invoicing obligations for local entities.

What’s changing in Belgium?

Belgium will require mandatory domestic B2B e-invoicing starting 1 January 2026, covering all transactions between Belgian VAT-registered businesses. That’s just months away — and even though the requirement applies only to domestic invoices, international businesses working with Belgian operations or partners can’t afford to wait. For European businesses with legal entities registered in Belgium, compliance preparation should already be a top priority to avoid disruption.

Early e-invoicing adoption as a strategic advantage

Even before the 2026 mandate takes effect, companies can already adopt structured e-invoicing via PEPPOL BIS — and it also benefits businesses exchanging invoices with Belgian partners. Starting now helps you:

• Ensure compliance readiness for Belgian legal entities before the mandate comes into force.
• Speed up invoice approvals and reduce errors that cause shipment delays.
• Avoid last-minute technology and partner onboarding headaches at the end of 2025.
  • • • Strengthen relationships with Belgian partners who will soon depend on e-invoicing to stay compliant.

Invoicing isn’t just a finance formality — it’s a critical link in your supply chain, impacting procurement, partner relationships, and your ability to fulfil customer commitments across the EU.

A first step toward EU-wide compliance

Belgium’s mandate is part of a broader EU-wide move toward mandatory e-invoicing, driven by the European Commission’s proposed ViDA (VAT in the Digital Age) framework. Early adoption in Belgium helps you build future-ready processes and avoid the complexity of managing fragmented, country-specific compliance rollouts.

Supporting your e-invoicing journey in Belgium and beyond 

Quyntess and Tradeshift help companies navigate e-invoicing mandates like Belgium’s with scalable solutions built for complex, multi-country supply chains. As a certified PEPPOL Access Point provider, we ensure seamless connectivity and full alignment with structured e-invoicing requirements. Beyond technical alignment, our solutions support compliance across your Belgian legal entities, giving you confidence that both local and cross-border invoicing obligations are met.

From mandatory invoicing to measurable returns

Our platform connects invoicing with related supply chain flows — such as orders and shipments — and integrates directly with your ERP systems to ensure everything stays aligned across processes and systems. This end-to-end visibility supports full traceability, audit readiness, and smoother day-to-day operations across your network.

At the same time, we help you go beyond compliance. By automating both accounts payable and accounts receivable processes, you can cut down on manual exception handling, reduce process costs, and strengthen supplier collaboration. What begins as a compliance project becomes an opportunity to drive efficiency and deliver measurable returns.

We help you stay ahead

Preparing now for Belgium’s 2026 mandate helps you build toward long-term compliance under the EU’s upcoming ViDA framework. Early alignment gives you time to onboard partners, streamline operations, and avoid country-by-country complexity later on.

Quyntess and Tradeshift combine proven technology with hands-on support to keep your invoicing processes compliant, efficient, and future-ready. Get in touch to learn how we can help.